If you haven't already done so, please read the Overview of Organizational Units topic before setting up the items on this tab!
Tracking a Single Covered Entity
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From the Home Launch Pad, click the SYSTEM ADMINISTRATION tab.
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Click the Set System Options button.
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Click the ORGANIZATION tab on the [Set Up HIPAA Guard Program Options] window. The window below will be displayed.
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Check the box Use Departmental Tracking within Covered Entity.
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For each unit that you will use, enter the label associated with that unit. Keep in mind:
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Offices are linked to Departments.
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Departments are linked to Divisions.
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Therefore, if you are only going to use one unit, use Office. You may re-label it whatever you like. If you are going to use two units, use Office and Department.
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Click OK to return to the Launch Pad.
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Set up your other organizational codes: Division, Department, Office and Point of Service Location codes on the SYSTEM ADMINISTRATION tab.
Tracking Multiple Covered Entities
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From the Home Launch Pad, click the SYSTEM ADMINISTRATION tab.
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Click the Set System Options button.
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Click the ORGANIZATION tab on the [Set Up HIPAA Guard Program Options] window. The window below will be displayed.
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Check the box Use Regional Tracking for Covered Entities.
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For each unit that you will use, enter the label associated with that unit. Keep in mind:
There are no hierarchical relationships among these organizational units. You will link a single covered entity to each one of these units independently of the others.
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Click OK to return to the Launch Pad.
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Set up your other organizational codes: Complex, District and Region codes on the SYSTEM ADMINISTRATION tab.
See Also