Real Time Price Calculation

Summary

Prior to Release 8.0, the application used the charges in the fee schedules at the time when charges were processed. If fees on the fee schedule were changed between the time the visit was entered and the time charges were processed, the fees on the changed fee schedule were used, NOT the fee that were in effect at the time of the visit.

That will still be true as long as theCalc Chargesbutton on the visit record is NOT clicked.

If the Calc Charges button is clicked on a visit, the fees are immediately saved. If the fee schedules are changed before charges are processed, the previously saved fees will be used even if you change the fees on any schedule or any billing account discount between the time these charges are entered for the visit and the time the Charge Processing procedure is run.

What Do You Want To Do?

Set real time price calculation parameter

This parameter, accessed from the PRICING tab of the Billing System Parameters, determines which fee is used for a visit if the fee for that item has been changed between when the activity was added to the visit and when the charges are processed.

  • If this parameter is checked: the program will AUTOMATICALLY calculate charges, (the equivalent of clicking the Calc Charges button) as activities are completed on the visit. The Charge Processing procedure will not make any changes to the prices already calculated.

  • If this parameter is not checked: the fees will not be calculated until the charges are processed, as in previous versions unless the Calc Charges button is clicked. In this case, the charges on the various fee schedules and billing account discounts at the time of charge processing will be used for the visit.

Correct charges after Calc Charges has been clicked

There are two ways to correct charges after Calc Charges has been clicked. Both begin by clicking the Charges button on the Enter Visit] window.

  • Highlight the activity to be corrected. Click Delete. Then, add the activity back.

    - OR -

  • Double-click the activity to be corrected. Enter the correct fee in Override Fee.